IEEE YP Event Funding Overview
IEEE Young Professionals (YP) event funding supports IEEE Organizational Units (OUs) to host events aligned with YP objectives for young professionals. Details on
funding types, potential awards, and processes are provided below.
First-time applicants should read this page in its entirety before submitting a proposal.
IEEE YP events must follow all local health authority protocols and guidelines.
YP Event Funding Process
Please carefully review all information before submitting a proposal. Event funding questions may be directed to ypfunding@ieee.org.
Things to Know
- Funding exceptions: YP event funding cannot be used to cover travel expenses, accommodation, visa applications, gifts of any kind, honorarium, etc.
- Event promotions must include the IEEE YP Logo and comply with YP Brand Identity Stipulations.
- Initial proposal approval does not guarantee full or partial funding. The final funding amount will be determined after the final event report is evaluated, and the amount may be different what was requested or initially approved.
- Final event reports are required to be submitted within 30 days of the event. Failure to submit within 30 days may lead to the withdrawal of funding.
- Final event reports must include:
- the number of event attendees
- noteworthy participants, speakers, activities
- internal and non-IEEE OU participation/partnerships
- reach and impact of the event
- final expenses itemized with receipts
- revenue (if applicable)
For more information, see the final report template.
- Financial information must be presented in US$XXX format.
Types of Funding
Student Transition and Elevation Partnership (STEP) Funding
Maximum award is US$500
STEP events unite IEEE Young Professionals and IEEE Students to help facilitate the transition from Student to Young Professional.
STEP events expose existing and potential IEEE Members to IEEE Membership benefits, YP services, and pathways for continued involvement with IEEE.
Local Activity Funding
Maximum award is US$750
Local Activities assist volunteers developing and implementing local-level initiatives. Organizers may structure Local Activities to most effectively engage participants.
Local Activities engage IEEE Members in technical and non-technical events, which may involve industrial, academic, governmental, and/or other partnerships.
Meet-up Funding
Maximum award is US$1,500
Meet-Up funding supports IEEE Members in a shared geographical area to network. Organizers are encouraged to co-locate Meet-Ups with large-scale events.
Meet-Ups provide IEEE Members the chance to collaborate, receive and offer feedback, and create new professional relationships.
Who Can Submit an Event Funding Request?
- All IEEE OUs, except for Student Branches (SBs) and Student Branch Chapters (SBCs), may submit proposals for Local Activity and Meet-up funding and NOT STEP funding.
- SBs and SBCs are eligible only to submit for STEP events.
- Proposals for STEP funding from non-SB/SBC as the main organizer will not be considered.
- SB/SBC proposals for Local Activity or Meet-Up funding will not be considered.
Proposal Endorsement Requirement
Proposals must include a written endorsement from one (1) of the qualifying IEEE volunteers listed below to demonstrate the event’s value. An endorsement letter template is included in the proposal application form. Proposals submitted by qualifying volunteer endorsers are exempt from this requirement.
Qualifying volunteer endorsers include:
Endorsers must be actively reported in vTools Officers.
Funding Cycle Timeline & Deadlines
Proposals are submitted and evaluated in distinct cycles. Each funding cycle has unique a submission deadline, evaluation period, and key dates. When choosing a cycle, applicants should confirm the “Earliest Date to Fund an Event” in each. Following cycle timelines ensures fair and timely evaluation for all submissions.
The remaining 2025 proposal submission deadlines are:
- Cycle 2: 15 February 2025
- Cycle 3: 15 April 2025
- Cycle 4: 15 July 2025
- Cycle 5: 15 September 2025
2024 Funding Cycles
Cycle One
15 Feb
Deadline for Proposal Submission
16 Feb – 28 Feb
Evaluation Period
1 Mar
Result Announcement
5 Mar
Earliest Event to Fund within Cycle 1
Cycle Two
15 April
Deadline for Proposal Submission
16 Apr – 30 Apr
Evaluation Period
1 May
Result Announcement
5 May
Earliest Event to Fund within Cycle 2
Cycle Three
30 Jun
Deadline for Proposal Submission
1 Jul – 14 Jul
Evaluation Period
15 Jul
Result Announcement
20 Jul
Earliest Event to Fund within Cycle 3
CURRENT CYCLE
Cycle Four
15 Sep
Deadline for Proposal Submission
16 Sep – 30 Sep
Evaluation Period
1 Oct
Result Announcement
5 Oct
Earliest Event to Fund within Cycle 4
The last day to fund an event is 10 december 2024
2025 Funding Cycles
Cycle One
1 Dec 2024
Deadline for Proposal
2-14 Dec 2024
Evaluation Period
15 Dec 2024
Result Announcement
1 Jan 2025
Earliest Event to Fund within Cycle 1
Cycle Two
15 Feb 2025
Deadline for Proposal
16-28 Feb 2025
Evaluation Period
1 Mar 2025
Result Announcement
5 Mar 2025
Earliest Event to Fund within Cycle 2
Cycle Three
15 Apr 2025
Deadline for Proposal
16-30 Apr 2025
Evaluation Period
1 May 2025
Result Announcement
5 May 2025
Earliest Event to Fund within Cycle 3
Cycle Four
15 Jul 2025
Deadline for Proposal
16-31 Jul 2025
Evaluation Period
1 Aug 2025
Result Announcement
5 Aug 2025
Earliest Event to Fund within Cycle 4
Cycle Five
15 Sep 2025
Deadline for Proposal
16-30 Sep 2025
Evaluation Period
1 Oct 2025
Result Announcement
5 Oct 2025
Earliest Event to Fund within Cycle 3
Event Reporting Requirements
- Applicants must submit a final report no later than 30 days after the event. The report must include:
- the number of event attendees
- noteworthy participants, speakers, and activities
- internal and non-IEEE OU participation/partnerships
- reach and impact of the event
- final expenses itemized with receipts, presented in US$XXX format
- revenue (if applicable)
- Applicants will be emailed instructions to submit the final event report two (2) days prior to the event, and will receive reminder emails after the event concludes.
- Late reports or reports missing required information may result in the loss of funding.
- Failure to submit within 30 days may lead to the withdrawal of funding.
- For more information, see the final report template.
Fund Transfer
- Final funding amounts are decided based on the evaluation of the event report, and will be emailed to the applicant.
- After the final funding amount is determined, funds are transferred to the applicant’s parent OU.
- Applicants will be notified when the fund transfer process begins.
- Funds may take up to eight (8) weeks to be received after the funding transfer process is initiated.
Frequently Asked Questions and Answers
Click questions to reveal dropdown answers.
- Maintain active IEEE Membership (and be reported in vTools Officers if currently volunteering)
- Confirm OU is eligible for the type of funding requested
- Include endorsement letter in proposal
- Verify endorser is a qualifying volunteer reported in vTools Officers
- Avoid Including travel expenses, accommodation, visa applications, gifts of any kind, honorarium
- No. Proposals submitted by qualifying endorsers are exempt.
- Yes. OUs may submit multiple proposals within a cycle.
- Email ypfunding@ieee.org and provide application number (if available) in subject line.